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The Department of Financial and Business Services includes Accounting, Budget, Bursar, and the Assets Management unit of Accounts Payable, Purchasing, and Campus Office Service (Print Shop, Mail Room, Contracted Copiers, and now including Central Receiving and Stockroom as well). The primary goal of the Department of Financial and Business Services continues to be management of the College's assets, business related affairs, and provision of college services in a cost effective manner.

* New: Parking Facilities, (Requires Acrobat Reader)
Travel Approval Form, (Requires Acrobat Reader)
Travel Procedures, (Requires Acrobat Reader)
CUNY Compact Leadership Summit (PowerPoint Presentation)
CRAPPS Online
INCOME FUND REIMBURSABLE (IFR) Manual
JJC Purchasing Guidelines (Requires Acrobat Reader)

 
Click on your area of interest below:
The Accounting Unit
The Accounts Payable Unit
The Budget Unit
The Bursar's Office
Property
Purchasing
Campus Office Services
Please Note: Inquires regarding any of these units should be addressed, via email, to the unit director indicated. Concerns regarding the efficiency of a unit should first be addressed to the unit director and subsequently to Ms. Patricia Ketterer, Executive Director, Department of Financial and Business Services, pketterer@jjay.cuny.edu  


Accounting

The Accounting unit is dedicated to the recording and reporting of non-tax-levy funds (those
funds which the College manages that are not State legislated nor disbursed through the
University). Thus, it maintains record keeping for entities such as the John Jay College
Foundation, Inc., the Auxiliary Corporation, Student Activities Association, and the Childrens'
Center.

  * New: MBJ Food Services Policy
* New: Auxiliary Services Corporation - Use of Discretionary Funds
* Procedures for Conferences & Events
* Procedures for:
Personal Reimbursement (Maximum Limit $250.00)
Advance to Purchase Goods and/or Services
(Maximum Limit $500.00)
Vendors Requiring Purchase Orders

Accounting Staff
Helen Cedeno Director 212-237-8485 hcedeno@jjay.cuny.edu
Yvette Caton College Accountant Level III 212-237-8483 ycaton@jjay.cuny.edu
Jerry Surinarain College Accountant Level II 212-237-8044 jsurinarain@jjay.cuny.edu
Vivian Febus-Cabrera Financial Office Manager 212-237-8481 vcabrera@jjay.cuny.edu
Christina Dominguez Assistant to Director
Acct. Assistant
Student Activities Assoc.
(212) 237-8000
ext. 2431

cdominguez@jjay.cuny.edu


Accounts Payable
The goal of the Accounts Payable unit is to process payments to vendors, faculty, and staff in a timely yet accurate and efficient manner. Reimbursements for travel to professional conferences or payment (personal reimbursement) for College-business related purchases under $250 should be addressed to Ms. Cadelie Neat. Vendors should be directed to mail their invoices to the Accounts Payable Office.

*
*
Travel Approval Form, (Requires Acrobat Reader)
Travel Procedures, (Requires Acrobat Reader)

Accounts Payable Staff
Cadelie Neat Manager 212-237-8505 cneat@jjay.cuny.edu
Marie Surpris Petty Cash Clerk 212-237-8000x2119 msurpris@jjay.cuny.edu


The Budget Unit

The Budget unit is responsible for monitoring all personnel and other than personnel services
(OTPS) allocations and expenditures for both the tax-levy allocation and the Income Fund
Reimbursable account at the College (those funds received by the College for various mission
related activities such as contracted training programs for criminal justice agencies in the New
York metropolitan area). 

The College's operating budget, approximately $34 Million, is legislated by the State of New
York and disbursed by the University's Budget Office (UBO). These funds are then distributed
to the various academic and administrative units by the Vice President managing those units. 
Monthly expenditure reports to office managers are intended to ensure that data has been
recorded correctly by other units (such as personnel, payroll, purchasing, and accounts payable)
and that the college manages its fiscal resources as efficiently as possible. 

In addition to its budget responsibilities, the unit's Tuition and Fees manager is responsible for
the accurate reporting to the University of all funds received from students or for students as the
payment of tuition and fees. This area works in close conjunction with the offices of the Bursar,
Financial Aid, Vice President of Student Affairs, and the Department of Information Technology
to design, record, and accurately report over $30 Million in tuition revenue per year. Students
with questions about their tuition obligation should call the Bursar's Office (see
Bursar below).

* College Budget Overview (Requires Acrobat Reader)

The Budget Unit Staff
Patricia Ketterer Executive Director 212-237-8516 pketterer@jjay.cuny.edu
Kinya Chandler Deputy Director 212-237-8498 kchandler@jjay.cuny.edu
Emily Karp Tuition & Fees Officer 212-237-8488  ekarp@jjay.cuny.edu
Luz Matos Assistant to the Director 212-237-8490  lmatos@jjay.cuny.edu


Bursar
The Bursar, located on the fifth floor of the Tenth Avenue building, is the collection point for
student tuition and fees as well as for non-tax levy funds deposited with the College. Thus, the
Bursar is responsible for the accurate recording and reporting of all deposits transacted at its
service windows. Working in close association with the Tuition and Fees Officer, the Bursar
serves as a second source of confirmation of a students' payment of their tuition obligation. 
Working closely with the Accounting unit, the Bursar can verify those funds received for various college activities.
 (Click Here For The Bursar's Official Website)

*
*
Request for Mailing Payroll Checks/Direct Deposit Stubs Form, (Requires Acrobat Reader)
Request for Releasing Payroll Checks/Direct Deposit Stubs to a Faculty/Staff Representative Form, (Requires Acrobat Reader)

The Bursar Staff
Ivette Rivera Bursar 212-237-8477 IVRIVERA@jjay.cuny.edu
Judith Coverdale Assistant Bursar 212-237-8487 jcoverdale@jjay.cuny.edu
Leorna James Bursar Assistant 212-237-8159 ljames@jjay.cuny.edu
Yagris Diaz Financial Assistance, 
Check Liaison
212-237-8555 ydiaz@jjay.cuny.edu



Property Management
The Department of Property Management (Property Management) is responsible for the initial data entry and annual re-inventory of College Inventorial Assets into CUNY’s centralized Fixed Asset System (INSITE).

The JJC Inventorial Assets Transfer/Recycle Form (see below) was created to assist Property Management in keeping track of works of art, historical treasures, furniture and fixtures, vehicles, computer software, equipment/computer hardware and sensitive equipment.

Property Management must be notified each time you want to move inventorial assets such as computers and artwork purchased at $1,000 or more and with a useful life of two or more years. These moves can be either to another room within a department; to another room outside of your department or if you just want it removed from your department. The same goes for inventorial assets such as furniture and equipment purchased at $5,000 or more. Property Management must also track equipment classified as “Sensitive”. Sensitive equipment is defined as equipment with a cost of $500 to $999.99. Sensitive equipment includes laptop and desktop computers, printers, disk storage units, scanners, DVD players, DVD recorders, CD rewriters, external CDROMs.  

To download a copy of the memo click on the following:
Inventorial Assets Transfer/Disposal Form (Memo)

To download a copy of the form, click on the following:
Inventorial Assets Transfer/Disposal Form

To download a copy of the Addendum form (For Multiple Item Listings),
click on the following:
Inventorial Assets Transfer/Disposal Form Addendum


Property Staff

Dan Dolan Director of Procurement 212-237-8900 ddolan@jjay.cuny.edu
Joey Bedford Assistant Property Manager 212-237-8503 jbedford@jjay.cuny.edu


Purchasing

Dedicated to the procurement of all authorized goods and services necessary for the successful
operation of the College, the Purchasing unit serves the college best by its adherence to policies,
procedures, and guidelines of the City University of New York, the Office of the State
Comptroller, and the State of New York. These guidelines are followed for purchases made
through any funding source tax-levy, Income Fund Reimbursable, Student Activities
Association, etc.
 
View RFP's and Bids 
John Jay College of Criminal Justice uses the e-Purchasing system by Find RFP. This system brings together an extensive database of vendors and government agencies which improves our service to you.
Purchasing Staff
Dan Dolan Director of Procurement 212-237-8900 ddolan@jjay.cuny.edu
Hazel Stewart Purchasing Manager 212-237-8510 hstewart@jjay.cuny.edu
Marsha Calvanico Purchasing Assistant 212-237-8000 x2498 mcalvanico@jjay.cuny.edu
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