The Department of Financial and Business Services includes
Accounting, Budget, Bursar, and the Assets Management unit
of Accounts Payable, Purchasing, and Campus Office Service
(Print Shop, Mail Room, Contracted Copiers, and now
including Central Receiving and Stockroom as well). The
primary goal of the Department of Financial and Business
Services continues to be management of the College's assets,
business related affairs, and provision of college services
in a cost effective manner.
Please Note: Inquires
regarding any of these units
should be addressed, via email,
to the unit director indicated.
Concerns regarding the
efficiency of a unit should
first be addressed to the unit
director and subsequently to Ms.
Patricia Ketterer, Executive
Director,
Department of Financial and
Business Services,
pketterer@jjay.cuny.edu
Accounting
The Accounting unit is dedicated
to the recording and reporting
of non-tax-levy funds (those
funds which the College manages
that are not State legislated
nor disbursed through the
University). Thus, it maintains
record keeping for entities such
as the John Jay College
Foundation, Inc., the Auxiliary
Corporation, Student Activities
Association, and the Childrens'
Center.
Accounts Payable
The goal of the Accounts
Payable unit is to process
payments to vendors,
faculty, and staff in a
timely yet accurate and
efficient manner.
Reimbursements for travel to
professional conferences or
payment (personal
reimbursement) for
College-business related
purchases under $250 should
be addressed to Ms. Cadelie
Neat. Vendors should be
directed to mail their
invoices to the Accounts
Payable Office.
The Budget Unit
The Budget unit is responsible
for monitoring all personnel and
other than personnel services
(OTPS) allocations and
expenditures for both the
tax-levy allocation and the
Income Fund
Reimbursable account at
the College (those funds
received by the College for
various mission
related activities such
as contracted training programs
for criminal justice agencies in
the New
York metropolitan
area).
The College's operating
budget, approximately $34
Million, is legislated by the
State of New
York and disbursed by
the University's Budget Office
(UBO). These funds are then
distributed
to the various academic
and administrative units by the
Vice President managing those
units.
Monthly expenditure
reports to office managers are
intended to ensure that data has
been
recorded correctly by
other units (such as personnel,
payroll, purchasing, and
accounts payable)
and that the college
manages its fiscal resources as
efficiently as possible.
In addition to its
budget responsibilities, the
unit's Tuition and Fees manager
is responsible for
the accurate reporting
to the University of all funds
received from students or for
students as the
payment of tuition and
fees. This area works in close
conjunction with the offices of
the Bursar,
Financial Aid, Vice
President of Student Affairs,
and the Department of
Information Technology
to design, record, and
accurately report over $30
Million in tuition revenue per
year. Students
with questions about
their tuition obligation should
call the Bursar's Office (see
Bursar
below).
Bursar
The Bursar, located on the fifth
floor of the Tenth Avenue
building, is the collection
point for
student tuition and fees
as well as for non-tax levy
funds deposited with the
College. Thus, the
Bursar is responsible
for the accurate recording and
reporting of all deposits
transacted at its
service windows. Working
in close association with the
Tuition and Fees Officer, the
Bursar
serves as a second
source of confirmation of a
students' payment of their
tuition obligation.
Working closely with the
Accounting unit, the Bursar can
verify those funds received for
various college activities.(Click
Here For The Bursar's
Official Website)
Property Management
The Department of Property Management
(Property Management) is responsible for
the initial data entry and annual
re-inventory of College Inventorial
Assets into CUNY’s centralized Fixed
Asset System (INSITE).
The JJC
Inventorial Assets Transfer/Recycle Form
(see below) was created to assist
Property Management in keeping track of
works of art, historical treasures,
furniture and fixtures, vehicles,
computer software, equipment/computer
hardware and sensitive equipment.
Property
Management must be notified each time
you want to move inventorial assets such
as computers and artwork purchased at
$1,000 or more and with a useful life of
two or more years. These moves can be
either to another room within a
department; to another room outside of
your department or if you just want it
removed from your department. The same
goes for inventorial assets such as
furniture and equipment purchased at
$5,000 or more. Property Management must
also track equipment classified as
“Sensitive”. Sensitive equipment is
defined as equipment with a cost of $500
to $999.99. Sensitive equipment includes
laptop and desktop computers, printers,
disk storage units, scanners, DVD
players, DVD recorders, CD rewriters,
external CDROMs.
Purchasing
Dedicated to the
procurement of all
authorized goods and
services necessary for
the successful
operation of the
College, the Purchasing
unit serves the college
best by its adherence to
policies,
procedures, and
guidelines of the City
University of New York,
the Office of the State
Comptroller, and the
State of New York. These
guidelines are followed
for purchases made
through any funding
source tax-levy, Income
Fund Reimbursable,
Student Activities
Association, etc.
View RFP's and Bids
John Jay
College of Criminal
Justice uses the
e-Purchasing system by
Find RFP.
This system brings
together an extensive
database of vendors and
government agencies
which improves our
service to you.