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| Solicitation:
SDOC-26-B-072-LV
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| Title: |
Intra & Inter State Field Trips |
| Status: |
Expired |
| Purchase
Agency: |
School District of Osceola County |
| Publish
Date: |
4/16/2026 |
| Due Date: |
5/15/2026 2:00 PM EST |
| Contact: |
Tel: 407-870-4630, loni.vanbenthuysen@osceolaschools.net |
| Description: |
2.0 SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS
This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL.
The intent of this bid is to secure firm fixed pricing and select multiple qualified Bidders to provide Intra and Inter State Field Trips to be used on an as needed basis. This bid is for package trips such as Washington DC, Tallahassee and St. Augustine. Package trips may include, but not limited to transportation, lodging, meals, security, tour guides, tickets, etc. The performance of the field trip providers shall be in accordance with the terms of the specifications and the quality standards of service set forth in this bid.
2.01 General Requirements:
A. Trips may include but not limited to the following:
• Round Trip Transportation (Air, Train, Bus, etc.)
• Lodging
• Security Guard(s) on duty at night for the welfare of the group
• Meals
• Admissions and Gratuities
• Background information package on the trip’s destination for the group sponsor
• Study Guides/Literature
• Licensed Guide/Tour Escort to handle tour details
B. The successful bidder(s) must obtain any and all licenses and permits that may be required by this bid at no cost to the District.
C. Normally, the District does not pay for services that have not been rendered. Although we realize that some of these services included in this bid must be paid for in advance such as when using Airline or Amtrak services. Therefore, this bid will allow for deposits. Bidders must specify on the bid submittal form their standard deposit requirements. Refer to Attachment “A” Section 32 for details on invoicing and payments.
D. The bid between the awarded bidder(s) and the School board shall be approved by the Board. The Purchase Order is considered the contract.
E. There may be times when a school will book a trip at the beginning of the school year, however the trip is not until later in the school year. The Purchase Order will not be processed until after all the funds have been collected from the students, chaperones and teachers. When this occurs, the Principal will be allowed to sign any itineraries or confirmations as long as the vendor has not stipulated any Terms and Conditions on the Itineraries or Confirmations, especially those that may change any portion of this bid.
F. It will be the responsibility of the awarded bidder(s) to finalize all arrangements and confirm dates and times of departures, length of trip and event (in hours or days), number of passengers, return dates and times, and other pertinent information as required by the awarded bidder(s) at least thirty (30) days prior to the date of the scheduled trip.
G. The District reserves the right to modify or reschedule trips due to inclement weather (as deemed by a School District Administrator), or unforeseen circumstances and shall notify the awarded bidder of any such modification without penalty to the District prior to the scheduled departure or pick-up.
H. All services rendered under this bid shall be rendered under the Districts name: The School District of Osceola County, Florida, followed by the Schools Name, and/or Department Name.
I. Unless otherwise noted on the Bid Submittal Form, the District reserves the right to cancel trips at least fourteen (14) days prior to the scheduled trip without penalty to the District. The awarded bidder(s) shall be required to return the deposit unless otherwise specified on the Bid Submittal Form. Bidders must also specify their cancellation policy on the Bid Submittal Form for trips that are cancelled less than fourteen (14) days prior to the scheduled trip.
2.02 Requirements For Trips With Bus Transportation:
A. All buses used by the vendor for the purpose of transporting students under this bid must be 2015 or newer in age, have received inspection, maint |
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| Bid
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