Solicitation Center



 
Solicitation:  B-16-12 - Attempt 2
Title: Employee Group Vision Plan - Attempt 2
Status: Expired
Purchase Agency: County of Eddy
Publish Date: 12/16/2016
Due Date: 1/5/2017 4:30 PM EST
Contact: Bob Fabian @ 575-887-9511 ext 2501, rfabian@co.eddy.nm.us
Description: A. PURPOSE OF THIS REQUEST FOR PROPOSALS
The County of Eddy, on behalf its Board of County Commissioners seeks sealed proposals from qualified companies that can do business in the State of New Mexico to provide a group vision insurance plan for County Employees.

B. BACKGROUND INFORMATION
Currently, Eddy County is limited to one service provider for Vision Insurance and would like to look for more options for its employees; therefore, the Board of County Commissioners is soliciting competitive sealed proposals. It is estimated there will be a maximum of 373 employees enrolling in the plan. Currently, Eddy County employees are eligible for annual exams and spectacle/contact lenses and are eligible for frames every twenty-four months.
Provider must have in-network providers in Eddy County. The County is aware of 5 vision providers in the area. The County is aware of those providers accepting VSP, Medicare, Caprock and Eye Med Vision Benefits.

C. SUMMARY SCOPE OF WORK/PROJECT DESCRIPTION
Provider must have in-network providers in Eddy County. The County is aware of 5 vision providers in the area. The County is aware of those providers accepting VSP, Medicare, Caprock and Eye Med Vision Benefits.

By time of contract award Provider must accept the selected insurances companies plan.

Provider will make County aware of any negotiations between them and ophthalmologist’s in area.

Must be able to provide Vision Insurance Services for at least 373 employees – this number may fluctuate over the life of the awarded contract.

The County seeks a vision insurance provider that is ranked by Fitch, Standard and Poor’s, A.M. Best or Moody’s with a rating of “A” or greater to insure that Eddy County is working with a provider that has the financial stability to maintain a multi-year contract with Eddy County.

Provider will have 5 years’ experience with - and will be licensed to provide - vision plan benefits in the State of New Mexico.

Provider will provide access to vision plan benefits coverage to Eddy County Employees who reside in the State of New Mexico.

Provider will work collaboratively with Eddy County staff and the Eddy County Board of County Commissioners.

Provider will work collaboratively with other Eddy County vendors on other plan benefit related projects such as Open Enrollment, wellness programs, and employee satisfaction.

Provider will provide and present renewal underwriting methodology to Eddy County as needed. In addition, agree to attend Eddy County Commission Board meetings as required to present renewals and proposals.

Provider will provide such other services as requested by Eddy County, for which the Offeror has the technical capability and capacity to render, to parties that include Eddy County staff and dependents, and the Eddy County Board of County Commissioners and dependents.

Provider will notify Eddy County in writing and obtain approval of any changes to their services including, but not limited to, outsourcing of services outside the United States and its territories.

Provider will participate in events related to Open Enrollment upon educating Eddy County vision plan participants regarding this benefit. Plan to include at least one annual meeting with Eddy County staff regarding current Open Enrollment meeting information needs.

Provider will assist Eddy County with the development of vision plan benefits documents, such as electronic newsletters and flyers.

Provider will present vision information (such as vision plan changes for the following calendar year, how to utilize the plan most effectively, etc.) before Open Enrollment period begins.

The term of this contract shall be for one (1) year. The County reserves the right to extend this contract, on an annual basis (or any portion thereof) and by mutual agreement, for up to three (3) additional years. Under no circumstances will the term of this contract, includin
Documents: Group_Vision_Plan_Attempt_Two.pdf
Bid Submission:

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