Solicitation Center



 
Solicitation:  B-16-14
Title: Fire Service Helicopter Operation and Maintenance
Status: Expired
Purchase Agency: County of Eddy
Publish Date: 12/13/2016 2:30:00 AM
Due Date: 12/23/2016 4:30 PM MST
Contact: Bob Fabian @ 575-887-9511 ext 2501, rfabian@co.eddy.nm.us
Description: A. PURPOSE OF THIS REQUEST FOR PROPOSALS
The County of Eddy, on behalf of the Eddy County Fire Service, is issuing this Request for Proposal (RFP) to invite qualified organizations to submit proposals to provide Helicopter Operations and Maintenance to support the Eddy County Air Medical Transport Program. Eddy County is looking to identify superior applicants that can operate rotor-wing aircraft in the health care services environment in a safe, high quality and cost effective manner, while providing scene responses to unprepared landing zones as well as inter-facility transports to and/or from approved helispots.
B. BACKGROUND INFORMATION
The Eddy County Fire Service seeks to provide Aeromedical services to its residence and transient population that will be based at two (2) locations in Eddy County. The purpose of the Request for Proposal (RFP) is to seek Proposals for a FAA Title 14 CFR 135, Helicopter Emergency Medical Services (HEMS) compliant, Aircraft Operations Program for a rotary wing aero-medical aircraft. The anticipated contract period shall be for 1-4 years.
C. SUMMARY SCOPE OF PROCUREMENT
The offeror shall be able to maintain a Certification of Aircraft Operations under FAA Title 14 CFR 135 and HEMS compliant. The offeror will perform and conduct aviation operations in a way that assures the COUNTY will meet or exceed the current minimum industry standards. Offeror must be able to provide helicopters, pilots, and maintenance support, with the ability to “immediately respond” 24 hours per day, 365 days per year pending weather, visual meteorological conditions (VMC), or any unforeseen mechanical or safety issues. “Immediate response” is defined as the ability of being airborne after notification within adopted time frames based on air frame requirements, not to exceed 7 minutes.
The offeror shall ensure that the aircraft and the aircraft support comply with applicable federal, state and local requirements and New Mexico Dept. of Health (DOH) requirements and federal, state and local aircraft and personnel licensing, permit and inspection requirements, including all terms, conditions, specifications, policies and procedures, and accreditation requirements and amendments as contained therein.
The offeror shall be solely responsible for all work completed on the aircraft and to assure that such work, and that of any qualified subcontractor, shall meet or exceed workmanship standards and best practices as defined by the highest among the manufacturer, the Federal Aviation Administration (FAA), and the corporate and medical helicopter industry. Routine Maintenance shall be scheduled at least 48 hours in advance.
1. Safety Management System
The OFFEROR must have an approved Safety Management System (SMS), including necessary items included in FAA’s Advisory Circular 120-92 and the following elements:
a) Pilots (including Back Up and Relief Pilots) and maintenance training
b) Annual crew safety training program
c) Pilot check rides
d) Aeromedical Services
e) Internal evaluation program (e.g., risk assessment program)
4
f) Document review and update process
g) Post-Accident/Incident Plan
The OFFEROR agrees to provide a crew resource management (CRM) course to flight team personnel, which meets or exceeds any industry standards. This course may be from an outside source and the cost shall be the responsibility of the OFFEROR.
2. Primary aircraft
OFFEROR shall indicate the aircraft make and model being proposed in this Proposal. The aircraft will meet or exceed the requirements outlined in Section 5, “Aircraft Requirements” below.
Should the OFFEROR elect to replace the primary aircraft model, the OFFEROR agrees to provide and operate the replacement aircraft without additional costs to the County. All licenses for FAA Title 14 CFR 135 must be obtained and maintained by the OFFEROR at all times. OFFEROR will secure their own hull insurance or contract. OFFEROR will retain all liability for pilot and m
Documents: Helicopter_Operations_and_Maintenance.pdf, Helicopter_Addendum_1.pdf, Helicopter_Operations_Questions_and_Answers.pdf
Bid Submission:

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